Bring Bearbox access and site management to your existing site. Retain compatible equipment where practical, then plan the changes around your customers and team.
Your gate still works. The cabling is already installed. Your customers know their way in. An upgrade should start with that picture, alongside the access and management tasks you want to improve.
Bearbox connects to your existing gates and replaces the access controllers. We review readers and cabling to identify what can be reused and show you the equipment changes before you agree the upgrade.
Choose what makes the upgrade worthwhile
Manage access and site activity in Portal, connect rental changes to customer permissions or add unit monitoring. Automatic locks and monitoring are separate choices. Start with the tasks you want to improve on the site you already operate.
Agree the installation sequence, how customer records will move and any interruption to access. Prepare new permissions and customer instructions before the changeover, then check entry, exit and the route to a unit.
Review the equipment
Keep your existing gates and review readers and cabling for compatibility. Bearbox controllers replace the existing access controllers.
Prepare the records
Transfer customer information through supported rental software or a bulk import. Agree how to handle historical records from the old system.
Tell customers what changes
Prepare permissions and instructions for any new credentials. Tell customers when the new method takes effect and how to get help.
Check entry and exit
Check customer and staff access through the site. Make sure staff know the new controls before customers rely on them.
Make the new entrance familiar
Customers need clear instructions if their credentials change. Put your logo and colours on keypads and customer screens so they recognise the site while learning the new controls.
Gen2 is planned for January 2027, with a new Portal, live site updates and more customer access options. Most existing Bearbox sites can move using their current hardware. We’ll check your equipment and software-update needs before agreeing the changeover.
Keep what works
Review your existing Bearbox hardware and the software update it needs. Identify any equipment changes before planning the move.
Bring your data
Agree the records to migrate and verify them before the changeover.
Prepare your team
See Gen2 with your branding, then agree rollout and training around your site and staff.
Installed locally. Backed by Bearbox.
Your electrician handles the wiring; Bearbox signs off commissioning.
1
Local wiring
Your local electrician can handle the wiring for your installation.
2
Bearbox sign-off
Bearbox signs off commissioning of your system.
3
Warranty and support
Once commissioning is signed off, your system has Bearbox warranty and support in place.
Questions about upgrade your existing system?
Practical answers for planning your site.
Can Bearbox connect to our existing gates and readers?
Yes. Bearbox connects to your existing gates. Compatible readers and cabling can remain where practical. Share the access equipment details and how your entrances operate so we can review compatibility and condition.
Can our customer information move to Bearbox?
Customer records can move through supported rental software or a bulk import. We’ll review the available records, units and permissions and agree what needs checking before the changeover. Historical records need a separate migration review.
What should we plan for during installation?
Agree the installation sequence and any expected access interruption. Tell customers what changes and where to get help. Staff need to know the new controls before the system goes into use.
Can our local electrician handle the wiring?
Yes. Your local electrician can handle the wiring. Bearbox signs off commissioning, with warranty and support in place for the signed-off system.
