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The Bearbox system

Make every part
of your site count.

Customer access. Unit protection. A clearer view of your operation.

App access, keypad access—or both. Explore the ways customers can get in, alongside the protection and tools your site needs.

Explore the features
Bearbox touchscreen keypad and QR Solo with phone access, shown together with real keypad and My Access screens

Get customers in.
Their way.

A phone, a PIN or a QR code. Choose how customers identify themselves and which entrances they can open.

QR access & QR Solo

Customers show a QR code on their phone or a printed card. Rotating codes refresh automatically, limiting how long a copied code can be used.

Explore QR access & QR Solo

App access

Open permitted gates, doors and unit locks from a phone. Use app access alongside keypads and QR Solo readers, or run an app-only site without entrance readers.

Explore app access

Two-factor access

Require a second check before entry. A QR code and PIN can work together at one keypad.

Explore two-factor access

Numberplate recognition

Open the gate for authorised vehicles. Make repeat visits easier for customers who drive in regularly.

Explore numberplate recognition

Choose credentials
that suit your customers.

Changing codes limit how long a saved photo or shared number remains useful. Keep familiar fixed codes or add temporary credentials to suit your site.

Dynamic QR

Customers show the current QR code on their phone. It refreshes automatically, so an old screenshot stops working when that code expires.

Explore QR access

Authenticator app

Use an authenticator code as a second check at the keypad. Customers enter the current code from their authenticator app, which changes automatically.

Explore two-factor access

Smart PIN

A temporary PIN for customers who prefer typing a code to scanning. They see the current code in the Bearbox app or your own app and enter it on the keypad before it expires.

Explore the keypad

Keep the codes your customers know.

You can keep using fixed PINs and QR codes, including printed QR codes. We recommend dynamic codes for stronger protection and a reduced risk of code reuse.

Protect more than
the front gate.

Entry permission is only part of the picture. Control where customers go and use unit monitoring to understand activity inside the site.

DisarmedPIRArmedPIR

Their visit.
Their unit.

Alarms along the customer’s permitted route disarm for their visit. With BearLock, their unit unlocks too. Other areas stay protected, and protection returns when the visit ends.

Explore automatic unit locks

Automatic unit locks

Let customers open their own unit with the access they already use at your site. Link the lock to their permissions, so unit access stays with the people who should have it.

Explore automatic unit locks

Unit & site monitoring

Door contacts show when doors open. Movement sensors, also called PIRs, detect activity inside and outside units. Review unexpected openings and doors left open alongside access records.

Explore unit & site monitoring

Access zones

Give each person access to the areas they need, during their permitted hours. Keep other corridors, floors and buildings restricted.

Explore access zones

Alarm alerts

Send configured alarm events to your team or a connected alarm monitoring service, so the right people can investigate and respond.

Explore alarm alerts

CCTV & video

Check live camera views alongside access and alarm activity. See what’s happening so your team can decide what needs a response.

Explore CCTV & video

Someone to act on the alarm.

Connect site alarms with CCTV monitoring through a partner such as DSOC. Their monitoring team can review camera views, investigate events and follow the response agreed for your site.

Explore monitored CCTV

Stay close to your site.
Wherever you work.

See live activity and manage customer access from your phone or desktop. Connect the software your team uses every day.

Real Bearbox Portal unit monitoring with example alarm and door states

Bearbox Portal

See doors, alarms and visits update as they happen. Manage sites, people and permissions from one place, with your branding.

Explore the Portal

API integration

Use your own software to manage customers, change access and read site events through the Bearbox API.

Explore API integration

Lighting can follow customer visits too. Explore smart lighting

Connect your rental software
to customer access.

Keep customer access in step with rentals. Connect supported rental changes with site access, so your team has fewer permissions to update separately.

Explore integrations

Your software doesn’t need to be on this list.We can build a connection with your rental software. These are just a few of the providers we already integrate with.

Other integrations include Kinnovis, 6Storage, R6 Automate, Storman, Store365 and many more.

A whole-site system.
Your choice of parts.

You don’t need every feature to get started.

Start with the access your customers need, then add monitoring, locks and site controls where useful. Local keypad and reader access can continue using permissions already held on site if the internet drops. Remote app access needs internet at the site and on the customer’s phone.

We’ll help you choose a setup around your customers, site layout and budget.

See the right setup for your site.

Show us your site and tell us what you want to make easier. We’ll walk you through the access, protection and software connections that fit.